Covid-19 Frequently Asked Questions

From 19 July 2021

Q. What activities are permitted in the Hall?

A. All of our usual activities are now permitted, subject only to an overall cap on numbers of 80 for the Main Hall, 40 for the Green Room or 120 overall. There is no published cap for the Bleaches Room, but we would suggest wearing masks and that for more than 12 you should consider hiring the Green Room.

It is up to organisers to ensure that they comply and follow any guidance from their association if they have one.

Q. I think my activity is permitted, but it does not quite fit within the descriptions above, how do I book?

A. Please contact the Booking Secretary in the usual way. We will do our best to advise whether there are constraints from the Hall's viewpoint. If you have guidance or dispensation from a recognised authority that will be helpful.

Continuing Mitigation Measures

Q. My activity involves users who are nervous about/vulnerable to Covid-19. Are you still providing support for these circumstances?

A. We are continuing to provide sanitiser and cleaning materials and we have left social distancing marks and one-way flow signage in place should hirers wish to follow a more cautious regime than that now demanded by the regulations. We would urge you to conduct your own risk assessment having regard to your user demographic.

Track & Trace QR codes

Q. What is the Hall doing about QR codes?

A. From 24th September the Regulations for the Collection of Contact Details require every hirer or organisation using a community hall to comply with the obligation to register for an NHS QR code, display the official NHS QR poster and keep records for Test and Trace. Every community facility needs to ensure hirers comply. For practical purposes this means that either every hirer or organisation has to obtain their own code and poster, which they display at the entrance before their activity starts, or the premises must register for an official NHS QR code and display the official NHS QR poster, so that the obligations on hirers and user organisations are discharged, or both. We have registered the Hall and are displaying an official NHS QR code for the venue.

Q. Must I use the NHS QR code and what about those without smartphones?

A. Organisers of activities can decide how to collect and keep contact details, which should be collected at the point visitors enter the premises if not collected in advance. If on paper it needs to be kept out of public sight and securely stored. People who choose to ‘check in’ using the official NHS QR code do not also need to provide their contact details. Use of the NHS QR code cannot be made a precondition of entry (individuals have the right to choose how to provide their contact details).

Audio & Video

Q. Why do i need your written permission to use the audio and video at the Hall?

A. Use of the audio and video equipment involves physical contact with items that will be touched by the next users and, in many cases, that are difficult or delicate to clean and involve electrical items. We want to ensure that these items are only handled when strictly necessary e.g. if you have a visiting speaker with a presentation; and we will ask you to follow a handling and cleaning protocol. We will also know when the equipment has been handled.

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